English - User Manual

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Main Documentation Categories

  1. Introduction to osFinancials
  2. en:What is New in osFinancials?
  3. en:New to Accounting and Computerised Systems - Some Basics
  4. en:Manage Sets of Books and Data
  5. en:Create Set of Books
  6. en:Setup Procedures
  7. en:Master Files
  8. en:Ledger Accounts
  9. en:Debtors
  10. en:Creditors
  11. en:Tax (VAT/GST/Sales Tax)
  12. en:Batches (Journals)
  13. en:Documents


  1. Cost Centres
  2. Projects
  3. en:Calendar
  4. en:Reports
  5. en:Bank Reconciliation
  6. en:Point-of-Sales
  7. en:Open Item Processing
  8. en:Export / Import
  9. en:Import Data
  10. en:Payroll (Salaries and Wages)
  11. en:Bad Debts
  12. en:Depreciation
  13. en:Month-End/Year-End
  14. en:osFinancials as a Multi-User Program
  15. en:Plugins
  16. en:Shortcut Keys (Keyboard Access)

osFinancials:Release Notes / Change Log

Reference Guides

Service Entities (No Stock)

  1. Create Set of Books (No Trading Stock)
  2. Setup System Parameters
  3. Setup Preferences (Optional)]
  4. Create or Edit Master Files
  5. Take on Opening Balances (No Trading Stock)
  6. Processing Transactions in Batches (Journals)
  7. Transactions with Debtors (Customers)
    • Sales Journal
    • Sales Returns Journal
    • Balance Debtors with Amount
    • Debtors with Charge Amount
    • Fixed Amount to All Debtors
    • Interest on overdue Debtor Accounts
    • Receive Debtors (Electronic Banking)
    • Write-off of Bad Debts
    • Recovery of Bad Debts already written-off
    • Early Settlement Discounts Allowed
  8. Transactions with Creditors (Suppliers)
    • Purchase Journal
    • Purchase Returns Journal
    • Creditors with Charge Amount
    • Pay Creditors (Electronic Banking
    • Early Settlement Discounts Received
  9. Cash / Bank Transactions
    • Petty Cash Journal
    • Payment Transactions (Bank Account)
    • Payments Journal
    • Creditor Balances at Date
    • Receipt Transactions (Bank Account)
    • Receipts Journal
    • Create Receipts
  10. Other Transactions
    • General Journal
    • Depreciation
    • Payroll
  11. Bank Reconciliation
    • Printed Bank Statement
    • Bank Statement File (Online Banking)
    • Bank Reconciliation Statement (Report)
    • Finding / Fixing Differences
  12. Create or Edit Budgets
  13. Reports
    • Batch Type Report
    • Creditor Reports
    • Contact Listing
    • Debtor Reports
    • General Ledger Reports
    • Reconciliation
    • Tax Reports (only if registered for VAT)
    • User Reports
  14. Year-end Procedures
    • Year End Adjustments (Accrual Basis)
    • Income Received in Advance
    • Income Outstanding
    • Expenses Paid in Advance (Pre-paid)
    • Expenses Outstanding
    • Provision for Outstanding Expenses
    • Private Expenses
    • Consumable Stores on Hand
    • Do Year-end

Retail Entities (Trading Stock)

  1. Create Set of Books
  2. Setup System Parameters
  3. Setup Preferences (Optional)]
  4. Create or Edit Master Files
  5. Take on Opening Balances
    • General Ledger (Trial Balance)
    • Creditors (Creditor's Ledger)
    • Debtors (Debtor's Ledger)
    • Stock Items (Quantities and Cost)
  6. Processing Transactions - Trading Stock Items
    • Purchasing Trading Stock (Creditors / Suppliers)
    • Create or Edit Orders
    • Confirm and Convert Orders
    • Create or Edit Purchase Documents
    • Create or Edit Stock Returns
    • Update Documents to the Ledger
  7. Selling Trading Stock (Debtors / Customers)
    • Create or Edit Quotes
    • Confirm and Convert Quotes
    • Create or Edit Invoices
    • Create or Edit Credit Notes
    • Update Documents to the Ledger
  8. Point-of-Sale Invoicing
    • Start Point-of-Sale Session or Shift
    • Enter Float (into Drawer)
    • Selling Items on Point-of-Sale (Invoicing)
    • Payments Received
    • Cash Up
    • Close Point-of-Sale Invoicing Session or Shift
  9. Stock Adjustments
    • Adjust Average and Latest Cost
    • Adjust Quantity and Average Cost
    • Adjust Quantity and Latest Cost
    • Adjust Selling Prices
    • Advanced Stock Adjustments
    • Adjust Trading Stock Shortages
  10. Processing Transactions in Batches (Journals)
    1. Transactions with Debtors (Customers)
      • Sales Journal (Not Trading Stock)
      • Sales Returns Journal (Not Trading Stock)
      • Balance Debtors with Amount
      • Debtors with Charge Amount
      • Fixed Amount to All Debtors
      • Interest on overdue Debtor Accounts
      • Receive Debtors (Electronic Banking)
      • Write-off of Bad Debts
      • Recovery of Bad Debts already written-off
      • Early Settlement Discounts Allowed
    2. Transactions with Creditors (Suppliers)
      • Purchase Journal (Not Trading Stock)
      • Purchase Returns Journal (Not Trading Stock)
      • Creditors with Charge Amount
      • Pay Creditors (Electronic Banking)
      • Early Settlement Discounts Received
    3. Cash / Bank Transactions
      • Petty Cash Journal
      • Payment Transactions (Bank Account)
      • Payments Journal
      • Creditor Balances at Date
      • Receipt Transactions (Bank Account)
      • Receipts Journal
      • Create Receipts
    4. Other Transactions
      • General Journal
      • Depreciation
      • Payroll
  11. Bank Reconciliation
    • Printed Bank Statement
    • Bank Statement File (Online Banking)
    • Bank Reconciliation Statement (Report)
    • Finding / Fixing Differences
  12. Create or Edit Budgets
  13. Reports
    • Batch Type Report
    • Creditor Reports
    • Contact Listing
    • Debtor Reports
    • General Ledger Reports
    • Reconciliation
    • Tax Reports (only if registered for VAT)
    • User Reports
    • Document Listing
    • Print Delivery Notes
    • Print Documents
    • Stock Reports
    • Sales Analysis Reports
    • Purchase Analysis Reports
    • Point-of-Sale Reports
  14. Year-end Procedures
    • Year End Adjustments (Accrual Basis)
    • Income Received in Advance
    • Income Outstanding
    • Expenses Paid in Advance (Pre-paid)
    • Expenses Outstanding
    • Provision for Outstanding Expenses
    • Private Expenses
    • Consumable Stores on Hand
    • Do Year-end
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